How To Monitor Employee Internet Usage Without Any Fail?

 

Are you still finding legit ways to keep a check on the internet activities of employees?

Currently, 90% of companies have shifted employees to ‘work-from-home’ from the conventional pattern. Employers nowadays encounter numerous challenges while managing their remote team, and experience productivity loss issues due to the internet prevail among them.

Some questions that often arise in employers’ mind about how to monitor employee internet usage are:-

1. Do employees concentrate on work or waste time watching funny videos over the internet?

2. What if any employee gets to indulge in activities like data breaching?

3. How can I stop teams from accessing restricted websites?

These were merely a glimpse of queries employers might get, but the list is vast. For a detailed overview, check out this guide and read stuff till the end. Let’s get started.

What Is The Reason Behind Monitoring Internet Activities?

Despite the excerpt that management must trust their workers, but believing every one of them blindly can be damaging. For instance, if 100 employees are serving as a remote team, then it's expected that at least few of them might hang out over social media while logged in.

A recent research breakdowns surprising fact regarding productivity loss in organizations that have adopted remote working culture due to Covid-19.

In a nutshell- wasting every minute of productivity hours is undoubtedly a waste of dollars. The phenomenon of snooping into employees’ internet operations is not a new concept, infact every renowned firm has been practicing this for several years, even when Covid-10 was not around.

Upsides Of Monitoring Employees

Raising Productivity

No doubt employees work with dedication to give their best, but even the irresponsible workers start performing better when higher authority keeps an eye on them.

Think about it twice.

Imagine yourself in a scenario where your employer stands behind to watchdog every activity, then you will begin avoiding things that distract you from work. Besides this, management also possesses the final right to cut down online distractions that hamper production.

Transparency In Job Delegation 

Allotment of work is crucial to get excellence. Employers can’t always determine the right employees for the right responsibilities. Internet monitoring provides valuable insights to organizations, which help them out in delegation of authority. It also helps in unveiling the facts about employees’ behavior, whether they give 100% or bum around.

Zero Security Risk

Employee monitoring simply helps companies to get rid of malware activities like data leaking, online threats, and other illegal proceedings. No one is going to carry out such stuff like that when the internet itself records evidence to prove wrongdoers.

Some Improper Methods Of Internet Monitoring

1. Forbidding The Use Of Internet

Although the Internet is the root cause of several distractions, banning its use is not a sound decision. In this era of technology and innovation, no business can think about work execution without a network connection.

From searching for facts in no time to making online payments, your employees will feel helpless in the absence of internet-based facilities.

2. Banning Social Media Sites

Another popular method used by the majority is banning social networking sites.

Facebook, YouTube, and Instagram are not only the cause for failure in maintaining anticipated productivity. The Web has bulks of sites that draw away the workers’ interest.

On the other side, employees might need help from social platforms and their regular work. And, if you own a social media (or news) agency, then social media is mandatory.

So, What’s The Legit Means For Internet Monitoring?

Regardless of the expenses, your company is ready to bear, internet usage monitor software remains the most legalized way to track internet activities. Prominent software such as EmpMonitor comes up with awesome capabilities, especially remote access to teams working anywhere in the whole world.

Associated Features:-

Records the activities without letting the employees know, however, internet monitoring is no longer a shocking course of action. It helps to - 

1. Capture screenshots in real-time.|
2. Block access on some specific websites that are not going to be useful anyway.
3. Keep a record of login/logout time and help a lot in timesheet management.

Also, Have A Look At EmpMonitor- Best Employee Productivity Management Solution For Your Business

End Note

Monitoring the internet is not rocket science. With the use of the right tools and result-oriented strategies, employers become proficient enough to accomplish the aim of raising profit margin, maintaining punctuality, reduce, overall expenses, and nurturing strength in the team. We hope these descriptions present a valid answer to - how to monitor employees' internet usage.

Is employee Monitoring legal? How Does It Influence Productivity Of A Company?

Among the countless benefits of employee management software, productivity always remains the priority of businesses. However, questions raised against these benefits such as Is employee monitoring legal? or does it have any negative impacts? Experts have already proved that there is a strong connection between employee monitoring and productivity.

When it comes to the productivity of any organization, a newbie entrepreneur often remains confused about implementing such software and its legitimacy. So, this post will make them aware of the positive consequences of employee monitoring and management.

Definition of Employee Monitoring Tools?

Employee monitoring or productivity tracking software refers to advanced high-tech devices to track actions like data usage, calls, website operation, access of prohibited apps or links, and other tasks of an employee at the workplace.

As a general rule, companies frame out certain policies for effective worker monitoring. A manager should always keep in mind the drawbacks to existing with advantages, so take great care while presenting guidelines across your employees.

Is It Legal?

Is Employee Monitoring Legal

Employees often claim that employee surveillance tools have not yet legalized or raise questions like- Is Employee monitoring legal?. But, they should be aware of the fact that employee monitoring practice is fully legal in the USA. Moreover, employers are not liable to notify their workforce about the implementation.

Since a business is paying its workers, it has the right to figure out work status, completion of projects, and other crucial information for further procedure. So, none of your employees can now protest or show their disappointment toward the use of monitoring tools.

Advantages of employee monitoring:-

Boost Employee Performance

It’s a simple phenomenon that when employees undergo surveillance, they ultimately start performing better. Nowadays, the majority of companies use such software since they want their employees to be more efficient. An ideal employee monitoring software comes with a lot of perks that ease up the functioning of any business. These perks include report sheet preparation, payroll management, login/logout time tracking, and much more.

Downsides (not considerable though):-

Anxious working environment

Working under the supervision of monitoring software isn’t easy for every employee. While some might feel motivated and encouraged to work better, some might undergo depression & anxiety. But, a proficient manager can always organize a team in a way that minimizes miscommunication among them and let them understand what company indeed plans to do.

Do Employee Monitoring Tools Influence Productivity?

Yes, employee management or productivity has a direct connection with any organization’s productivity but positively. Being honest, improving productivity is a challenging task, and here comes the role of productivity management software like EmpMonitor.

Such software eases up the entire task of managing employees, raising productivity, and bringing changes for betterment. Today, no organization even thinks of starting to work without installing compelling/best employee monitoring tools.

Is Employee Monitoring Indeed Beneficial?

As a straightforward answer to this question - Yes, employee monitoring brings so many benefits to a business. Employees sometimes might feel that monitoring is a sign of distrust managers not trusting them. For this reason, a lot of companies find it better not to disclose the installation of such software. Let’s take a look at the benefits in detail.

How do employee Monitoring Tools affect the productivity of any organization?

Now, when we know that employee monitoring has a high impact on productivity, we need to understand why it is so. According to various business experts - employee monitoring enhances the working ability of employees because they are afraid of being punished when their work negligence is spotted. On the other hand, an organization without employee monitoring software can’t ensure 100% productivity. 

Another reason is appreciation. As employee monitoring tools track and measure the work of employees, they work hard to achieve targets on time. Reason can be appreciation, career development, organizational responsibility, etc. 

Conclusion

Surveillance at work is no longer merely an alternative to organizations. According to budget and convenience, everyone acquires compelling software for betterment. We hope you have got a fair answer to the question we earlier got - Is employee monitoring legal. It’s a must for the sound operation of an organization.

Also, Watch This Video On Selecting The  Best Employee Productivity Management Solution 

Why There Is A Need For Remote Employee Monitoring Software?

What is Remote Employee monitoring software?

Remote employee monitoring software is basically computer software that tracks activities performed during the work hours. This software not only helps to keep an eye on your remote employees but also used as a tool to gather valuable insights and data.

What are the benefits of Remote Employee monitoring software?

Employers, as well as employees, can largely benefit from using this tool. Some people might be reluctant to use such software but if it is used in a proper way, this software can do wonders for your business.

Let’s have a look to the benefits it brings along -

Real-time monitoring

When operating remote employees, it is very crucial to have an employee monitoring software to take insights into what they are working on. Keeping an eye on your remote team activities helps you to actually know who is working seriously and who is just passing time to not get scolded.

Also, you are not paying your employees for binge-watching movies, television shows, or just cyberloafing the whole day. You want your work done and get projects completed on time. Implementing such monitoring software will make your in-office as well as a remote team to work with discipline. As your workers will be well aware that they are being watched, they will work with concentration and will get the projects done on time.
Higher productivity ratio

Remote employee monitoring helps to study the pattern your remote employees work. In this way, you will be able to know who is working how much and calculate the time taken to complete the particular task. Also, such software will also measure the total productive and unproductive hours of your employees which will help to easily analyze your potential workers.

This software is also going to help detect idle time. The reports will help you understand the true picture and you will get more things done by cutting off the unproductive activities.

This will help to double the productivity rate of your company and push your employees to work with full dedication.

Wisely manage project timelines

Usually, before assigning tasks, managers outline a particular timeline for a particular project. Having implemented one of the best  remote employee monitoring software and tools will help managers to measure how much employees are spending time on particular projects. Also, they can see what sort of activities are carried out by their remote employees, and keep a check whether they are going in the right direction. The detailed summary or insights taken out from this data will help managers to train employees according to the project requirements so that they will be able to work efficiently. Usage of this software will help to prevent delays in the projects by knowing and eliminating the inefficiencies.

Security

Tracking tools act as a good protection blend that may be more difficult to reproduce in conventional environments than can follow. If an individual signs into the VPN, you may not only monitor access but also which pages are permitted to visit and which apps are authorized to use. This helps you to keep the remote employee system exclusively limited to job duties. You are able to track their program usage with online employee management, provide virtual screen access to see what they are operating on live. The endpoint (device) that the remote employee works from is totally under your authority. This makes for stronger protective steps against any kind of insider threats.

Corporate culture improves

The employee monitoring software improves culture. If the implementation of the remote employee monitoring software is done in a clean, transparent way, and you are abiding the law as well as by following the best practices related to monitoring - there’s no doubt that your company culture will thrive.

Accepting imperfections, transparency and a positive attitude towards the tracking can bring your company workers together, helps to understand your loopholes and strengths. This will result in a better understanding of the challenges, bonds will be stronger and the organization will prosper.

Remote employee monitoring software has a lot of benefits. It will not only improve productivity but enhance the culture of your company as well. It will make your projects to meet deadlines at set intervals, and it will induce a sense of responsibility inside your remote workers.

The most important thing is you as an employer need to keep the process transparent. You must inform your remote employees about the monitoring criteria and should clear all the guidelines that come within. Also, make sure to abide by the law by following best practices and not crossing the lines of monitoring.

Well if you completed reading the benefits of remote employee monitoring software, then why to waste your time going here and there!

Let’s watch the video, right here on Manage remote work easily with powerful Monitoring software: EmpMonitor, and let your company run smoothly.

5 Best Work From Home Software To Work Remotely

Thanks to technology! Even during this COVID 19 crisis, companies around the world are letting their employees work remotely. Still, there are business owners who aren't sure that remote work from home would work well for their business or not. Most of them are concerned about productivity. As we know that in remote workplaces, employers don't have access to monitoring and managing their employees' activities.

But things have changed today. There are many services available in the market, using which employers can easily keep an eye on their remote workers. And can also efficiently manage their business.

In this article, we have shown you some of the best work from home software that can help you to work remotely.

EmpMonitor: Remote Monitoring Software-

If you want to work with remote working employees, then what you need is monitoring software that can remotely track the work-time and business productivity. With EmpMonitor efficient monitoring, employers can easily track the real-time activities of their staffers. Besides, it has security features that protect your official business data from any insider threats and cyber attacks.

To learn more about this top-class work from home software, here we have shown some of its functionalities and features.

• Empmonitor Time & Productivity Tracker lets you track the production hours of the company so that you can keep an eye on the overall productivity of your business.
• EmpMonitor gives you the ability to track the real-time online activities of staffers. Using this feature, you can learn about the websites and applications which staffers have been using in their work hours. 
• One of the best security features of EmpMonitor software is screenshot monitoring. Using this feature, you can learn about any suspicious activities happening in your organization that can hurt your business productivity.
• Using the keylogger feature of EmpMonitor, you can track every keystroke of your employees' computers.
• Besides, it also has firewall protection, which restricts access to any web domains that are not productive to your business.
• All the records tracked by EmpMonitor software would get stored in the cloud memory, which can be accessible to the admin.
• EmpMonitor also has an IP whitelisting feature. It means that the data of EmpMonitor software can only be accessible to admin and the designated managers of the organization.

With so many essential monitoring features, we believe that EmpMonitor is one of the best work from home software. Utilizing which it becomes easier for you to perform remote worker monitoring.

Zoom: Video & Web Conferencing Software-

When you are working with a team of remote workers, face to face interaction won't be possible. Indeed when you are working far apart from each other, it would become difficult for you to conduct meetings with your team members. In such a case, you can use the Zoom video & web conferencing tool to communicate with your team members. Using the Zoom video conferencing software, you can organize team meetings to communicate and plan about the business strategies to grow your business further.

Trello: Project & Task Management Software:

While monitoring employees' activities can help you to learn about the work progress, as an employer, you also need to plan for future tasks and projects. Assuming that Trello is one of the best project and task management software. It can help you to remotely manage the different projects and tasks with your team. So that you can efficiently complete the deadline projects on time.

Team Viewer: Data Sharing Software-

Team Viewers is also one of the best work from home software that you can employ for your business. Aside from data sharing, it also helps you to communicate and chat with your team. You can access this software online while you can also download its application for android, windows, ubuntu, and iOS platforms. Since this software works on multiple platforms, it is quite popular among employers who work with remote workers.

OrangeHRM- Human Resources Management Software-

For enterprises that are looking to employ remote workers, HR management is quite essential. It has extraordinary monitoring features that let you remotely manage the employees' concerns about human resources. OrangeHRM also lets you control the recruitment of new employees.

These are some of the best work from home software that you can use for your business needs. Considering all the business requirements, you need the essential remote workforce management software that can help you to deal with the concerns related to productivity, communication, human resources, etc. If you have any further doubts, you can mention them in the comments section given below.

Also, Learn To Manage Remote Work Easily With Powerful Monitoring Software. See This Video:-

03 Tips To Carry Out Remote Worker Monitoring In Your Workplace

Monitoring employees' activities in the workplace are very debatable and controversial. Most of the companies have already implemented remote worker monitoring to streamline their operations. But now, due to the current health crisis, moving to remote work in an attempt to reduce COVID-19 risk, is the need of the situation for all companies. 

Hence, employers around the world are starting to enforce surveillance of workers to enable them to:

• Track the time the department spends on projects for clients. 
• Create trust and responsibility, allowing you to concentrate on life, rather than worrying about what's going on.

Time management and reporting are crucial when it comes to handling remote teams. It lets managers get a better understanding of how a job is being done, who is working and where, and how effective their process is.

If you are thinking of implementing remote worker monitoring at your organization but are not sure how to do so, we have put together a helpful guide to help you get started.

• Assess the Situation

Determine the actual status of the business before you can start thinking about your staff regarding time management tools. How many colleagues do you have? Would you want to track anyone who works remotely or is a member of the team? How would you want to track your employees' activities? Are you having any doubts about their productivity?

If possible, think about these questions and write down the answers. It'll help you decide whether or not you still need a monitoring device at your remote workplace.

• Talk to your remote staff

Tracking mechanisms help to know about untrustworthy partnerships, which is why you need to be open up with your team. Organize a briefing to discuss why you need the productivity monitoring software, how it should work, and what the workers might expect from it.

Explain to your employees that it's not because of a lack of faith you are introducing a monitoring tool. Instead, inform them that the collected data can be used to close time gaps and assess the competitiveness of the employees of the organization. 

There is more, monitoring tools also help to comprehend whether further training is required for any of the remote team members or not. So you don't need to store and use the data for reasons that weren't addressed at all.

Hiring top talent from around the world is the greatest advantage of hiring remote staff. Before implementing the tracking device, contact the legal department to make sure the surveillance of workers is lawful in the country of your workplace, and to what degree as every country has different norms.

• Choose appropriate monitoring software

There are many technological choices for tracking computers today, and that makes the selection process very daunting. So it is better to create a list of specific features that are required for your business such as:

Time Tracking- A function that helps to track which websites and applications your employees use in a specific time frame. It's the best way to get good evidence of the number of working hours as well as productivity for you and your customers.

Screenshots- Besides providing software use and success statistics, you can also have snapshots of the apps for your employees. Most tools have the ability to set the amount of time at which the screenshots are taken.

User Logs-  Use the workers' comprehensive observations Login and Logout time Plus their productive and non-productive hours at one location.

You can also explore Manage Remote Work Easily With Powerful Monitoring Software: EmpMonitor(EmpMonitor AV Ad) by watching video:

Conclusion

Presentation is the most important thing in integrating best remote worker monitoring tools into your business. When notifying your staff that you are thinking of introducing such software in your remote workplace, don't go in too hard. Take time to explain all aspects and benefits of such a tool. Do listen to what the leaders of the team have to say and try and understand their views and desires to make it successful.